1. What type of events can be held at the HayLoft?
The HayLoft is a destination venue that can support many events from ceremonies, wedding receptions, anniversary parties, showers (bridal, baby), fund raisers, art and craft shows, fashion shows, book clubs, garden clubs, photo shoots, small corporate events, wine tastings and so much more.

2. Where are you located?
Our street address is 11736 Big Tree Road (Route 20A), East Aurora, NY 14052. We are physically located in the Town of Wales – 5 miles east of East Aurora.

3. Do you offer planning or coordination services?
We sure do. Come take a seat in our Inspiration Boutique and share with us your ideas. We can help you bring them to life. Our “day of” or “full service” coordination will help your day run smooth so you can sit back and enjoy your event.

4. What forms of payment do you accept?
We accept Cash or Check.

5. Do we need to sign a contract?
Yes. A Barn Rental Agreement (contract). We will send that to you as soon as we receive your initial deposit.

6. What is your reservation policy?
A $500 Rental Fee Deposit is due at the time of booking your event. The HayLoft will send a Barn Agreement (contract) for signature(s). At that time you will need to provide a non-refundable 50% rental facility deposit within ten (10) calendar days from your receipt of the Barn Agreement.

If the HayLoft has not received the 50%
Rental facility deposit and the signed
Barn Agreement within ten (10) calendar days,
the date will be released and the $500 Rental
Fee Deposit will be non-refundable.

7. Do I have to provide any insurance coverage for the event?
Yes. You will need to provide special event insurance for the entire period you and your guests will be on HayLoft premises. Proof of insurance will be required 30 calendar days before your event. Ask the HayLoft for the special event insurance details (www.theeventhelper.com). It is easy, we have a link set up with them that you can use.

8. Do you have a preferred caterer list?
HayLoft does not provide, handle, serve or clean-up any food and/or beverages.
The caterers and/or bar service have full responsibility for food/beverages on site.
We have a recommended list of caterers. Let us know if you would like to see the extensive list with a wide range of price points.

You can also use your own caterer. If you use your own caterer, we’ll meet with them here at the HayLoft for a walk-thru before your event to make sure things run smooth. A Catering Agreement will need to be signed by your Caterer.

9. Can there be alcohol at my event?
Yes, there can be adult beverages at your event. Please contact us for details regarding liquor rules from NYS Liquor Authority.

10. Do you have heat or air conditioning in the barn?
We have both. For those nice days we keep the large barn doors open for a cool cross breeze. We also have a HUGE 18’ ceiling fan along with mounted oscillating fans. On those hot/humid days we have air conditioning in the Cellar for dining. It’s wonderful! For the cool Falls days we have propane heaters on both levels to keep you warm and cozy.

11. Do you have restrooms?
Yes. We have upscale restrooms that are situated just outside the barn. Our guests love them – and yes, they are VERY clean. We have a wheel chair accessible restroom that can be made available for your event (please let us know at time of booking so we can make sure it is available for you). A restroom trailer is included in your barn rental. For photos and more details go to www.rent-a-restroom.com.

12. Will someone be on site to clean and maintain the restrooms?
Yes. A HayLoft restroom attendant will be on site during your entire event.

If you have a question not covered, send us an email and we’ll reply ASAP.    Thank you for considering HayLoft In The Grove for your special event. Call us today for more information at (716) 714-5784.